The Benefits of Continuous Enrollment

The hassle of the annual re-enrollment process will be eliminated, meaning no more contracts and repetitive paperwork. Your child will be enrolled through graduation or until you choose to withdraw and notify HCA prior to February 1st of any given year.

Continuous Enrollment will save that coveted seat for your child until graduation.

What About Enrollment Fees?

The Enrollment Fee (EF) assists HCA in effectively planning for staffing and curriculum, along with securing student placement for the upcoming year. The EF will be billed in February via FACTS Incidental Billing.  The annual EF is non-refundable.

Important Enrollment Fee Dates:

Current Families:

Academy and Study Center:

Current families will be billed an enrollment fee of $150/student in February.

  • Current families can withdraw or switch tracks by February 1st with no penalty. Please view our withdrawal policy.

Preschool and Jr. Kindergarten:

Current families will be billed an enrollment fee of $100/student in February.

  • Current families can withdraw by February 1st with no penalty. Please view our withdrawal policy.

*There is a cap of $550/family.

New Families:

Open enrollment begins on December 1st. The application fee for all students is $95/student.

Academy and Study Center:

The enrollment fee is $150/student through February 1st.

The enrollment fee is $200/student after February 1st.

Preschool and Jr. Kindergarten:

The enrollment fee is $100/student through June 15th.

The enrollment fee is $125/student after June 15th.

Tuition Assistance:

Tuition assistance applications are open to current families on January 1st and new families on February 1st. Families are encouraged to complete tuition assistance applications since aid become limited as the year progresses.

Related Important Dates in 2021:

Please review the months below in order to mark your calendars for important enrollment updates and deadlines.

JANUARY

JANUARY

1st-31st

Current families are invited to apply for Tuition Assistance 

 

 

 

_____

FEBRUARY

FEBRUARY

New families/applicants invited to apply for Tuition Assistance

Enrollment fees for current families are billed

2/1 – Last day to opt-out or change tracks for 2021/2022 school year

____

MARCH

MARCH

1st-31st

Tuition Assistance estimates provided to current families

 

 

 

 

APRIL-MAY

APRIL 1st-MAY 31st

Award letters issued to Tuition Assistance applicants

 

 

 

 

____

Frequently Asked Questions

What is re-enrollment?

Re-enrollment is an annual process to update enrollment records of the current student body. This information is used as the school makes plans for the following year. HCA needs to know how many students will be enrolled on the first day of school.

Why does re-enrollment matter? And why do we go through this every year?

At the start of each year, HCA does a great deal of planning to execute our mission. HCA takes seriously the stewardship of financial resources and desires to invest wisely in order to provide the best education possible for HCA students.

When will families know the new tuition rates?

The HCA Board of Directors approves tuition rates each year.  Tuition rates will be available on or before November 1st of every year. This provides more than two months notice of the new rates before the final opt-out deadline.  Find preschool and Jr. Kindergarten rates here: https://heritageclassicalacademy.org/preschool/#classtuition.   Find Academy and Study Center rates here:  https://heritageclassicalacademy.org/admissions/#tuition .

What about paying my enrollment fee each year?

The EF will now be charged through FACTS Incidental Billing in February of each year. Families will not be charged an EF if HCA is notified of the decision to opt out prior to the February 1st deadline.

What if I am unsure if we are returning?

Families uncertain whether currently enrolled students will be returning to HCA for the following school year should contact the Admissions Office in writing prior to  February 1st: admissions@heritageclassicalacademy.orgIf a decision is made after February 1st to return, the family may re-enroll the students at any time as long as there is still space in the class.  Note that the EF increases after February 1st.

What happens if I choose to opt-out after February?

Families that notify HCA of withdraw after the February 1st opt-out deadline are subject to HCA’s withdrawal policy.

What about my tuition assistance award?

Tuition Assistance awarded in a prior school year does not guarantee assistance for future school years.  Tuition Assistance must be applied for each year. Families still need to complete the Tuition Assistance Application through FACTS/Parents Web (FACTS fee applies) and submit all supporting documents (click here for application). If a family has applied for tuition assistance prior to February 1st, and the award does not meet their needs, they have the option of canceling enrollment without penalty. 

What about my new HCA student?

Current families introducing a new student to the HCA student body will still go through the New Student Application and admissions process prior to being officially enrolled. All new student enrollment packets will include an informational page/contract regarding our Continuous Enrollment procedures. 

I am a preschool parent, how will this affect me?

Continuous Enrollment will be in effect for all grades, preschool through eighth. When the contract is sent after the new year, preschool families will have the opportunity to choose their class preference.  Families uncertain as to which class/section they desire for their rising Preschool or Jr. Kindergarten student should select the most probable option. HCA does not need the final decision until March 15th.

Click here to read the Continuous Enrollment Agreement.